There’s no gainsaying that a well-organized office will help enhance your focus and efficiency while working. Organizing your office saves you time trying to find essential office files and supplies later. This article explores ways you can keep your office clean and organized.
Declutter
When organizing your office, try to declutter the space completely. An office space with so much clutter can leave anyone feeling uninspired and frustrated at work. Decluttering can make a world of difference, so sort through all the items you have and ascertain how much you use them. The best way to proceed is to get rid of office supplies you don’t use frequently. Set aside office supplies you regularly use (like pens, writing pads, highlighters, and staplers). Box up items that you rarely or never use at the office to avoid clutter.
If you’re the church-going type, reserve a good spot on your shelf for your church bulletins, bible study books, and Christian literature. This will make it easier to locate the church bulletin and stationery when going for a worship service at any of the catholic parishes. However, if you don’t use your church bulletins regularly, you can store them away with other office supplies you rarely or never use.
Arrange Items
Organizing office files can be daunting and overwhelming, especially when dealing with large amounts of documents. Folders play a critical role in organizing office files. You can color-code your folders so you can quickly find them later. Color-coding refers to sorting similar documents in a single color folder. By way of example, you can keep your legal documents in a red custom pocket folder and account statements in a green file folder.
After sorting out your office files into folders, it’s time to label the folders. Write out the name of each folder on the tab to make identification easier. Make sure the labels on each folder are clearly written. If you’re proficient in graphic design, you can use software solutions to format labels and print them using your office printers.
Alternatively, you can outsource to a printing company that excels in custom folder printing to design and print your custom folder, promotional folder, and custom presentation folder. The key takeaway here is that folders should help you organize your office files to make future searches easier.
Rearrange Your Space
One way to keep your office organized is to rearrange the layout of your office space. Consider placing your work desk away from the entrance to avoid getting distracted by your colleagues. What’s more, placing your desk far from the door allows you to pick up office supplies on your way to your desk.
When choosing a location for your desk, pick a spot that has access to natural light. Also, place office items you regularly use within arm’s length of your desk. Also, try to keep a waste bin close to you to allow you to throw trash right away rather than allowing them to create clutter in your office.
Purchase the Right Furniture
A desk with sufficient storage and space will make work enjoyable for you. In addition, personalize your workspace to suit your needs. Besides, personalizing your work desk can enhance your overall productivity. Be careful not to over-decorate it to avoid forming clutter. When looking for the best work desk, opt for one with enough storage. Additionally, look out for desks made from quality pieces of wood for durability. The bottom line is that a desk with ample storage and space gives you enough leeway to arrange your office files and supplies.
Create Additional Storage
If you don’t have sufficient storage space to keep your important office files and supplies, you can make some room on your wall. For example, you can hang a wall cabinet or shelf to help you quickly retrieve important items. You may want to place a few cabinets or shelves above your desk. Better still, you can install a wall organizer to store different office supplies. Another great storage idea is to install a caddy under your work desk. This allows you to reach for a file or supply without interrupting your workflow.