Weddings are one of the most beautiful events in the world. It celebrates the union of two people and two families. Hence, it often takes months of preparation to get everything perfect.
While many couples still prefer indoor or church weddings, outdoor weddings in Australia are still popular wedding styles. In 2022, ‘garden’ or ‘outdoor’ came out as the top wedding themes. So, it’s likely outdoor weddings may never go out of fashion.
This article is for you if you intend to have your wedding in a field, beach, or anywhere outside. Keep reading to learn what you need to know and plan before your big day in an outdoor location.
1. Decide On A Venue
Picking a venue should be included on your wedding plan to-do list. So, it should be no issue for you to choose one. Otherwise, you can check out these tips to choosing a wedding venue if you really can’t decide on one place. It could be anything from your dream destination or the place you and your partner first fell for each other. What matters is that it holds meaning for you and your partner.
However, you must note that only some places may be viable for a wedding. A stunning shoreline might not have nearby facilities or additional services for special events. People will need to use the restrooms at one point. The venue must also be spacious enough for the number of people you’ve invited. According to Thomas Bui Lifestyle, the venue must also be spacious enough for the number of people you’ve invited. One of the last things you want is a list of complaints from guests who couldn’t even find a place to sit.
2. Finalise Your Guest List
Some people only want to have their closest loved ones at their wedding, while others will go all out and invite a whole town if possible. Generally, most marriages have more or less 50 people, not including the bride and groom. But it’s possible to encounter a list with 150 guests or as many as 300.
Finalising your guest list helps you plan other essential wedding logistics, such as catering and seats, especially for an outdoor wedding. Thus, this is a step you mustn’t skip. It’s also why you have to decide on a location first. Not all places allow too many guests. Meanwhile, your wedding budget may also not be enough.
Plan together with your partner on how many guests you want. You don’t need to have a lot of people at your wedding if that makes you uncomfortable. There’s nothing wrong with inviting only a handful of family members and friends to your special day.
3. Ready Your Transport Fleet
Unless your guests are willing to go to the venue without assistance, you must have transport services available. Many outdoor weddings happen on island beaches, so you need decent transportation options. Your guests deserve a safe, smooth ride to your wedding location, whether in cars, buggies, or boats.
Don’t forget about yourself, your partner, and your wedding entourage. You all need to be at the venue at the designated time. Hiring a wedding limousine and a roomy wedding van can ensure the whole party will be in excellent condition once at the venue.
Soft focus vintage wedding sign. Handmade wooden board with the inscription Wedding4. Rent Some Tents
The weather will not always be in your best interests. Unlike in indoor weddings, everyone will be exposed to the elements when you get married outdoors. On your wedding day, a rain cloud in the sky could threaten to pour a torrent. So, to avoid getting wet or sunburnt, rent a few large tents to cover seats and tables, especially for catering.
Tents for outdoor events vary in size and design. You could opt for a minimalist pitched tent or collapsible structures. Your venue’s tents should also be stable enough not to sink into the dirt or sand. Find tent providers offering cooling or heating devices as part of their package if possible.
But even the best event tents can’t always shield you from the rain. Therefore, it’s best to keep a stock of towels and umbrellas for every guest, just in case.
5. Prepare Your Menu
You’ll have the perfect opportunity to try the local delicacies if you’re getting married in a tourist location. It might also be everyone’s first time visiting the venue. So, make their experience worthwhile by offering themed food during the reception. For example, beach weddings often have seafood and cocktails. Wedding receptions at a farm may offer barbecue and charcuterie boards.
Whatever you decide to serve, always have options for those with allergies or food preferences. That way, everyone gets a bite to eat.
Why not make the dining experience fun for your guests, too? Consider setting up interactive food bars with customisable snacks. You could even hire local food trucks. You’ll have excellent meals while simultaneously helping the community living and working in your wedding venue.
6. Mind Your Budget
The stress and excitement of wedding planning might let you go overboard and disregard your budget. As a bride or groom, you can’t ignore how much money you’ve saved. Everything you want to have and happen must fit within your budget.
Consider a venue with more natural scenery if you want to scrimp on decorations. Gardens don’t need tinkering to look beautiful. However, you can spend a little on extra fairy lights. You don’t need to overdecorate if your budget can’t handle it.
Another way to stay within budget is to dress down. You could still look impressive in affordable dresses and suits. Wear cheaper alternatives to iconic wedding gowns instead of splurging on a custom dress. A limited budget shouldn’t stop you from making good memories in a beautiful location.
Wed In The Beauty Of The Outdoors
Any outdoor wedding can be a fantastic celebration with proper planning. Consider the needs of your guests alongside yours. So, make decent choices while staying within budget. Even if the event strays from your plan, ride the waves and enjoy your big day.
When it comes to planning an outdoor event, there are a lot of factors to consider to ensure its success. One of the most important aspects of any event is the styling, and that’s where the experts at birthday event styling Sydney can help. With their experience and attention to detail, they can transform any space into a beautiful and memorable setting for your special occasion. Whether you’re planning a birthday party, wedding, or corporate event, their team can help bring your vision to life.